To the content
3 . 2022



Background. The increasing flow of information and the epidemiological situation of recent years forces us to look for digital tools for managing a distributed team for scientific work in biomedical disciplines. We want to share our experience in finding and testing tools to solve such a problem.

Aim – to select tools for organizing productive collaboration of a distributed team of a student research group.

Material and methods. A comparative analysis of 6 tools (Trello, Office365, Meister, Bitrix24, Asana, Google Workspace) for collaboration on 12 criteria was conducted. Each tool was assessed from 4 to 6 months.

Results and discussion. A wide selection of tools for managing a distributed team allows you to flexibly organize scientific and practical work of any complexity for a team of any size. You can assemble a completely free set of tools or with a minimum cost.

Conclusion. The use of tools for collaboration of a distributed team allowed us to simplify the organization of the work of the student scientific circle and not to stop working on projects in the conditions of the lockdown of the COVID‑19 pandemic.

Keywords:project management; student research group; agile; Kanban; medical education

Funding. The study had no sponsor support.

Conflict of interest. The authors declare no conflict of interest.

For citation: Zhakota D.A., Mnichovich M.V., Kushch D.S., Malyugin N.G., Donchenko N.S. Student research group: how to organize the management of a distributed team? Meditsinskoe obrazovanie i professional’noe razvitie [Medical Education and Professional Development]. 2022; 13 (3): 97–112. DOI: (in Russian)


1.George JF. From waterfall to agile: A review of approaches to systems analysis and design. In: Topi H., Tucker A. ed. Computing Handbook, Third Edition: Information Systems and Information Technology. Chapman and Hall/CRC; 2014. P. 28–1–28–16.

2.Ivanova T.N., Ivanov D.V. Classic and flexible approaches to project management. Byulleten’ nauki i praktiki [Bulletin of Science and Practice]. 2019; 5 (10): 168–75. (in Russian)

3.Ramesh G., Devadasan S.R. Literature review on the agile manufacturing criteria. J Manuf Technol Manag. 2007; 18 (2): 182–201.

4.Lozgacheva T.M., Tabekina O.A., Fedotova O.V. Agile and scientific organization of labor: the practice of applying flexible methods in Russia. Uchenye zapiski Krymskogo federal’nogo universiteta imeni V.I. Vernadskogo. Ekonomika i upravlenie [Academic notes of the Crimean Federal University named after VI Vernadsky Economics and Management]. 2019; 5 (71) (2): 48–59. (in Russian)

5.Chulanova O.L. Technology of project management and project teams based on the Agile agile project management methodology. Vestnik evraziyskoy nauki. [Bulletin of Eurasian Science]. 2018; 10 (1): 37. (in Russian)

6.Lage J.M., Godinho F.M. Variations of the kanban system: literature review and classification. Int J Prod Econ. 2010; 125 (1): 13–21.

7.Kotlyar E.V., Pushkareva E.M. Kanban Project Management System. Biznes-obrazovanie v ekonomike znaniy. [Business education in the knowledge economy]. 2020; 1 (15): 57–9. (in Russian)

8.Al Qurashi S., Qureshi M.R.J. Scrum of scrums solution for large size teams using scrum methodology. Life Sci J. 2014; 11 (8): 443–9.

9.How to create an agile organization. McKinsey [Electronic resource]. URL: (date of access: 04.07.2021)

10. Stojanovic V. Trello (product review). J Can Heal Libr Assoc / J l’Association des bibliothèques la santé du Canada. 2021; 42 (1): 94–7.

11. Goldman S. The educational kanban: promoting effective self-directed adult learning in medical education. Academic Medicine. Lippincott Williams and Wilkins. 2009; 84: 927–34.

12. Doherty I., Sharma N., Harbutt D. Learning to be Agile in Medical Teaching. Med Sci Educ. 2015; 25 (3): 333–5.

13. Topps D., Ellaway R., Corral J. Agile writing for busy clinical educators. V1. Scholars Portal Dataverse. DOI:

14. Methods and tools for successful project management [Electronic resource]. URL: (date of access: 11.06.2022) (in Russian)

15. Learn about Windows Hello and set it up [Electronic resource]. URL: (date of access: 04.07.2021)

16. Gantt Charts vs. Kanban: what to use for your project management? Word Wow Studio [Electronic resource]. URL: (date of access: 27.06.2022)

17. Gantt Chart vs Kanban Board. Habr [Electronic resource]. URL: (date of access: 27.06.2022) (in Russian)

18. Task management for Teams using a solution based on the Kanban methodology. Scheduler (Microsoft) [Electronic resource]. URL: (date of access: 27.06.2022)

19. Eppler M.J. A comparison between concept maps, mind maps, conceptual diagrams, and visual metaphors as complementary tools for knowledge construction and sharing. Inf Vis. 2006; 5 (3): 202–10.

20. Budd J.W. Mind maps as classroom exercises. J Econ Educ. 2004; 35 (1): 35–46.

21. Farrand P., Hussain F., Hennessy E. The efficacy of the “mind map” study technique. Med Educ. 2002; 36 (5): 426–31.

22. Baliga S., Walvekar P., Mahantshetti G. Concept map as a teaching and learning tool for medical students. J Educ Health Promot. 2021; 10 (1): 35.

23. Choudhari S.G., Gaidhane A.M., Desai P., Srivastava T., Mishra V., Zahiruddin S.Q. Applying visual mapping techniques to promote learning in community-based medical education activities. BMC Med Educ. 2021; 21 (1): 210.

24. D’Antoni A.V., Zipp G.P., Olson V.G., Cahill T.F. Does the mind map learning strategy facilitate information retrieval and critical thinking in medical students? BMC Med Educ. 2010; 10 (1): 61.

25. Pudelko B., Young M., Vincent-Lamarre P., Charlin B. Mapping as a learning strategy in health professions education: a critical analysis. Med Educ. 2012; 46 (12): 1215–25.

26. Lingard L. Collaborative writing: Strategies and activities for writing productively together. Perspect Med Educ. 2021; 10 (3): 163–6.

27. Aksyonov M.S., Rodina A.E. Collaborate on documents in MS Office 365. Pedagogicheskoe obrazovanie na Altae [Pedagogical education in Altai]. 2017; (1): 3–6. (in Russian)

28. Chorba E.U. Tools for exporting bibliographic information from Elsevier, Wiley, Springer, Oxford university press: the experience of the library in natural sciences of the Russian Academy of Sciences. Mezhdunarodnyj nauchno-issledova tel’skij zhurnal [International Research Journal]. 2018; 75 (9–2): 75–8. (in Russian)

29. Comparison of reference management software. Wikipedia [Electronic resource]. URL: (date of access: 30.06.2021)

30. Paperpile: Modern reference and PDF management. Paperpile [Electronic resource]. URL: (date of access: 30.06.2021)

31. Google docs. Zotero Documentation. [Electronic resource]. URL: (date of access: 30.06.2021)

32. 12 cloud storage to help save your data. Habr [Electronic resource]. URL: (date of access: 17.07.2022) (in Russian)

33. Best cloud storage in 2022. Tom’s Guide [Electronic resource]. URL: (date of access: 17.07.2022)

34. Process Automation with Power Automate. Microsoft Power Apps [Electronic resource]. URL: (date of access: 04.07.2021)

35. Zapier. The easiest way to automate your work [Electronic resource]. URL: (date of access: 30.06.2021)

36. Zapier Overview: a simple builder for automation [Electronic resource]. URL: (date of access: 17.07.2022) (in Russian)

37. Explore – IFTTT [Electronic resource]. URL: (date of access: 17.07.2022)

38. How to teach your phone to brew you coffee and save pictures without hands: a review of the mashup service IFTTT. Habr [Electronic resource]. URL: (date of access: 17.07.2022) (in Russian)

39. Integrations available for Bitrix24 [Electronic resource]. URL: (date of access: 30.06.20221)

40. Asana Apps and Integrations – Asana [Electronic resource]. URL: (date of access: 30.06.2021)

41. Trello Integrations [Electronic resource]. URL: (date of access: 30.06.2021)

42. Integrations – MeisterTask [Electronic resource]. URL: (date of access: 30.06.2021)

43. Microsoft 365 Products, Apps, and Services. Microsoft 365 [Electronic resource]. URL: (date of access: 30.06.2021)

44. Google Apps Script: Automate, integrate with, and extend Google Workspace. [Electronic resource]. URL: (date of access: 04.07.2021)

45. Work on Google Docs, Sheets, & Slides offline – Computer – Docs Editors Help [Electronic resource]. URL: (date of access: 05.07.2021)

46. How to switch from Trello to the Russian analogue of Kaiten in 5 steps and continue to conduct projects without problems with payments – Services on the [Electronic resource]. URL: (date of access: 17.07.2022) (in Russian)

47. 9 analogues of Trello, Asana from Russia. WEEEK. Blog. WEEEK [Electronic resource]. URL: (date of access: 17.07.2022) (in Russian)

All articles in our journal are distributed under the Creative Commons Attribution 4.0 International License (CC BY 4.0 license)

Balkizov Zalim Zamirovich
Secretary General of the Russian Society of Medical Education Specialists, Director of the Institute of Training of Medical Education Specialists of the Russian Medical Academy of Continuing Professional Education, 125993, Moscow, Russian Federation, Professor of the Department of Vocational Education and Educational Technologies of the N.I. Pirogov RNIMU of the MOH of Russia, CEO of GEOTAR-Med, Advisor President of the National Medical Chamber, Moscow, Russian Federation

Journals of «GEOTAR-Media»